LSL Land & New Homes - Our Privacy Notice 

INTRODUCTION

In this Privacy Notice the terms, 'we', 'us' and 'our' are references to LSL Land & New Homes. LSL Land & New Homes is a trading name of your-move.co.uk Limited, Reeds Rains Limited, ICIEA Limited, JNP Estate Agents Limited, David Frost Estate Agents Limited and GFEA Limited, all having a registered address of 2nd Floor, Gateway 2 Holgate Park Drive, York, England, YO26 4GB. These companies are part of the LSL group of companies of which the ultimate parent company is LSL Property Services plc (LSL Group).

The LSL Group company responsible for your personal information will be the member of the LSL Group that originally collects information from or about you. This will be explained in separate privacy notices made available when your personal information are first collected by that LSL Group company, for example, where you or the business you work for engages us to provide a service.

You can find out more about the LSL Group at https://www.lslps.co.uk or by contacting us using the information in the ‘Contact’ section of this Privacy Notice.

This Privacy Notice sets out the basis on which any personal data we collect from you through our website (https://www.lsllandandnewhomes.co.uk/) (Our Site), or that you provide to us through Our Site or via other methods you may communicate with us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it, including:

What information is being collected if you are a prospective or existing customer?

Use of the information we collect

The legal basis upon which we use your information

What is the source of the information we collect?

Data retention

Disclosure of information

Marketing

Third party websites

Security

Cookies

Your rights

Contact

Complaints 

Your privacy is important to us, and we are committed to keeping your information secure and managing it in accordance with our legal responsibilities under applicable data protection laws.

By accessing, browsing or otherwise using Our Site you confirm that you have read and agree to this Privacy Notice. If you do not agree with any part of this Privacy Notice, you should not use Our Site or use our services.

We reserve the right to change the contents of Our Site, including this Privacy Notice at any time, by posting such changes on Our Site.  It is your responsibility to familiarise yourself with the Privacy Notice regularly to ensure that you are aware of any changes.  Your continued use of Our Site following the posting of any such changes will constitute your acceptance of the revised Privacy Notice.

This Privacy Notice was last updated on 11 May 2018.

WHAT INFORMATION IS BEING COLLECTED IF YOU ARE A PROSPECTIVE OR EXISTING CUSTOMER?

We may collect personal information from you in connection with your use of Our Site, including such personal information as:

  • your name, email address, telephone number and details of your enquiry when you submit a form on the ‘how to contact us’ page of Our Site;
  • cookie data which relates to your use of Our Site;
  • data sent from your browser to our server which may include:
    • the time, date and duration of your visit to Our Site;
    • the Site from which you have come (the referral URL);
    • the pages visited on Our Site;
    • your IP address; and
    • your clicks and mouse movements.

We may also collect information from you in connection with a service or product provided to you by us, including personal information such as:

  • your name, postal address (including your forwarding address), phone number, email address, marital status and details of your requirements where you or our client engages us to provide estate agency or asset management services;
  • where appropriate your marital status, date of birth, nationality and tax status when you enter into an agreement with us;
  • a copy of any offer of a mortgage in principle and information relating to your financial circumstances including the level of any deposit you would be willing to pay, to allow us to verify that you have the funds to acquire the land or property you are interested in;
  • your date of birth, nationality and other details from identity documents which you provide to us where we are required by law to carry out know your client anti-money laundering checks and the results of those checks;
  • planning applications, energy performance certificate ratings, photographs of your property and floor plans so that we can report to our client on the condition and value of your land or property where you wish to make a part exchange or would like an assisted move or disposal;
  • your contact details, the completion date of your land or property purchase, utility meter serial number and meter readings where we are assisting you with the sale of your land or property on behalf of our client;
  • details relating to your land or property which may include photographs, floor plans, energy performance certificate ratings and land/property descriptions when you engage us to market land or property for you.

We may collect personal information from you which is of a sensitive nature. Where we do so we treat this information in accordance with the additional protection it is given under data protection laws. Sensitive personal information we collect may include details relating to your political affiliations when we undertake anti money laundering checks on you, or such other sensitive personal information as you may voluntarily choose to provide to us.

USE OF THE INFORMATION WE COLLECT

Your information will be used by us in connection with the following purposes:

Providing Our Clients and You with Services:

  • To allow us to provide you or our client with the estate agency and/or asset management services which you or our client has asked us to provide, including but not limited to:
    • helping you to sell your property or land, or to find a property or land to purchase;
    • valuing your land or property; and
    • arranging an energy performance certificate inspection;
  • to carry out a report or to instruct one of our suppliers to carry out a report on your land or property such as a land or market appraisal, valuation survey and/or condition report;
  • to instruct maintenance companies to quote for works which may need to be carried out on your property;
  • to ensure that utility companies and local authorities are able to contact you or our client for billing purposes;
  • to better understand your requirements and provide you with services specific to your needs;
  • to improve our services by analysing your personal information so we better understand how you use our services;
  • to keep our client records up to date;

Marketing of Our Services to You:

  • to provide you with general updates in relation to the land or property market, in accordance with your preferences;
  • to provide you with information which we reasonably believe may be relevant to you based on your interests and/or services we are providing to you;
  • to carry out targeted advertising to you on social medial websites where you have already shown an interest in our services. This is done through analysing information we collect about your interactions on Our Site and making this available to social media networks;

Responding to Your queries:

  • to help answer any questions which you have asked us;
  • to provide you with a quote for our services;

Improving Our Site:

  • to analyse cookie and website usage data to keep improving Our Site;
  • to allow us to customise the content which is presented to you based on your likely interests;
  • to improve user experiences and interactions;

Legal and Regulatory Obligations:

  • to comply with applicable laws where we are obliged to retain and/or disclose certain information;
  • to investigate or address claims or complaints relating to your use of our services;
  • for internal and external auditing purposes;
  • to carry out anti-money laundering checks;

Other:

  • to transfer information to any entity which may acquire rights in us; and
  • to collect a debt which is owed to us.

THE LEGAL BASIS UPON WHICH WE USE YOUR INFORMATION

Wherever we collect or use your personal information, we will make sure we do this for a valid legal reason. This will be for at least one of the following purposes:

  • because it is necessary to fulfil the terms of our contract with you - if you have entered into a contract with us for example to sell a property;
  • because it is necessary to support the legitimate interests of our business to provide you with an efficient service that meets your needs - in all such cases, we will look after your information at all times in a way that is proportionate and respects your privacy rights and you have a right to object to processing as explained in the section on Your Rights below;
  • to meet responsibilities we have to our regulators, tax officials, law enforcement, or otherwise meet our legal responsibilities
  • where we have obtained a clear consent from you - we will always make it clear when we need your consent and how you can change your permissions at any time thereafter.

If you would like to know more about the legal reasons or legitimate interests that apply to a particular way in which we use personal information you can contact us at any time. 

WHAT IS THE SOURCE OF THE INFORMATION WE COLLECT?

The majority of the personal information which we collect will have been voluntarily provided by you, however we may also obtain your personal data from other sources including:

  • other LSL Group companies;
  • third parties including estate agents, mortgage advisers or solicitors, law enforcement/regulatory bodies, companies providing commercially available databases, social networks (such as Linkedin);
  • online property portals such as Rightmove and Zoopla;
  • other publically available sources such as the electoral roll, local authority planning portals and HM Land Registry; and
  • our developer and or house builder clients.

DATA RETENTION

The personal information that you provide will be retained by us in accordance with applicable laws and our internal Retention Policy. However, we will take reasonable steps to destroy or de-identify personal information we hold if it is no longer needed for the purposes set out above.  We will only hold your personal information on our systems for as long as is necessary for the relevant purpose for which it was collected. A copy of our Retention Policy is available on request.

DISCLOSURE OF INFORMATION

The information you provide to us will be held on our computers in the UK and may be accessed by or given to our staff or to any member of the LSL Group for the purposes set out in this Privacy Notice or for other purposes approved by you. We may also provide your personal information to other companies within the LSL Group including franchisees for the purposes of administering our business or where services are provided by one LSL Group company to another pursuant to an intra-company services agreement.

We may also disclose your information to the third parties listed below for the following purposes:

  • service providers who need to know the information in order to provide us or you with a product or service including (but not limited to):
    • our approved contractors for the purpose of carrying out maintenance at your property;
    • surveyors where you, your mortgage provider or our client require a homebuyers or structural survey to be carried out; and/or
    • estate agents or solicitors instructed by us to carry out services on behalf of you or our client;
  • law enforcement bodies and/or other regulatory entities in order to comply with any legal obligation or court order;
  • auction houses where the land or property you or our client are buying or selling is being sold by auction;
  • third parties we work with as part of providing our services and their associated companies and sub-contractors, including (but not limited to) IT administrators, photographers, research providers, utility companies and energy performance certificate companies;
  • referencing companies to help prevent fraud and money laundering, the check will leave a soft ID footprint on your credit file which should not affect your credit rating;
  • social media networks such as Linkedin for marketing purposes as explained in the ‘use of the information we collect’ section of this Privacy Notice;
  • debt collection companies to assist us in collecting any monies which you owe to us where payment is overdue;
  • our professional advisers, for the purpose of assisting us to better manage, support or develop our business and comply with our legal and regulatory obligations;
  • third parties as necessary in the event of a claim or dispute relating to the use of our services;

These parties may be located in the UK or elsewhere in the world where different privacy laws may apply which may not offer the same level of protection as UK law. We only make these arrangements or transfers where we are satisfied that adequate levels of protection are in place to protect any information held in that country and that the service provider acts at all times in compliance with applicable privacy laws.

MARKETING

We use your information to keep you informed about products or services which we provide and which we believe you may be interested in. Where we conduct marketing we do so in accordance with applicable laws.

Where you contact us through the 'contact' pages of Our Site, register to receive land/property search updates, or make an enquiry on site or on the phone, we will use the details you have supplied to us to provide you with our general land and property marketing unless you choose to 'opt-out' of these communications. If you do 'opt-out' then we will not send you information relating to our general land and property marketing. We may however contact you in future by phone where we reasonably believe (on the basis of services that we are providing to you) that there are additional, different services which you may be interested in. We rely on legitimate interests as a lawful basis for processing your information to conduct this above marketing and we ensure you always have the right to opt-out of receiving marketing communications from us. If you wish to never receive any form of marketing communication from us you can let us know by contacting us (using the details provided below).  

We do not pass on your information to other companies for their own marketing purposes but from time to time we may tell you about services offered by other entities within the LSL Group and ask whether you would like to be provided with marketing by these entities.

If, at any time, you prefer not to receive further communications from us (except in connection with information, products or services that you specifically request), you will have the ability to unsubscribe from such communications by means of a link provided in every message that is sent to you by us or by contacting us.

THIRD PARTY WEBSITES

Our Site may contain links to other websites. We accept no responsibility or liability for the content of other websites which are not under our strict control, in particular, we are not responsible for the protection and privacy of any information which you provide whilst visiting other websites and such sites are not governed by our Privacy Notice.

SECURITY

We employ security measures which aim to protect the information provided by you from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage.

We also expect you to take reasonable steps to safeguard your own privacy when transferring information to us, such as not sending confidential information over unprotected email, ensuring email attachments are password protected or encrypted and only using secure methods of postage when original documentation is sent to us.

COOKIES
Our Site uses cookies (including cookies to obtain an overall view of visitor habits and visitor volumes to Our Site). To view more information on what cookies we use and how we use them please review our separate Cookies Policy which can be found at https://www.lsllandandnewhomes.co.uk/cookie-policy.

YOUR RIGHTS

Subject to certain exemptions, and in some cases dependent upon the processing activity we are undertaking, you have certain rights in relation to your personal information. Click on the links below to learn more about each right you may have:

  • To access personal information
  • To rectify / erase personal information
  • To restrict the processing of your personal information
  • To transfer your personal information
  • To object to the processing of personal information
  • To object to how we use your personal information for direct marketing purposes
  • To obtain a copy of personal information safeguards used for transfers outside your jurisdiction
  • To lodge a complaint with your local supervisory authority

If you wish to access any of the above mentioned rights, we may ask you for additional information to confirm your identity and for security purposes, in particular before disclosing personal information to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

You can exercise your rights by contacting us using the details in the Contact section of this Privacy Notice. Subject to legal and other permissible considerations, we will make every reasonable effort to honour your request promptly or inform you if we require further information in order to fulfil your request. 

We may not always be able to fully address your request, for example if it would impact the duty of confidentiality we owe to others, or if we are legally entitled to deal with the request in a different way.

Right to access personal information

You have a right to request that we provide you with a copy of your personal information that we hold and you have the right to be informed of; (a) the source of your personal information; (b) the purposes, legal basis and methods of processing; (c) the data controller’s identity; and (d) the entities or categories of entities to whom your personal information may be transferred.

Right to rectify or erase personal information

You have a right to request that we rectify inaccurate personal information. We may seek to verify the accuracy of the personal information before rectifying it.

You can also request that we erase your personal information in the following limited circumstances:

  • where it is no longer needed for the purposes for which it was collected; or
  • where you have withdrawn your consent (where the data processing was based on consent); or
  • following a successful right to object (see right to object); or
  • where it has been processed unlawfully; or
  • to comply with a legal obligation to which we are subject.

We are not required to comply with your request to erase personal information if the processing of your personal information is necessary:

  • for compliance with a legal obligation; or
  • for the establishment, exercise or defence of legal claims.

Right to restrict the processing of your personal information

You can ask us to restrict the processing of your personal information, but only where:

  • its accuracy is contested, to allow us to verify its accuracy; or
  • the processing is unlawful, but you do not want it erased; or
  • it is no longer needed for the purposes for which it was collected, but you still need it to establish, exercise or defend legal claims; or
  • you have exercised the right to object, and verification of overriding grounds is pending.

We can continue to use your personal information following a request for restriction, where:

  • we have your consent; or
  • to establish, exercise or defend legal claims; or
  • to protect the rights of another natural or legal person.

Right to transfer your personal information

You can ask us to provide your personal information to you in a structured, commonly used, machine-readable format, or you can ask to have it transferred directly to another data controller, but in each case only where:

  • the processing is based on your consent or on the performance of a contract with you; and
  • the processing is carried out by automated means.

Right to object to the processing of your personal information

You can object to any processing of your personal information which has our legitimate interests as its legal basis, if you believe your fundamental rights and freedoms outweigh our legitimate interests.

If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.

Right to object to how we use your personal information for direct marketing purposes

You can request that we change the manner in which we contact you for marketing purposes.

You can request that we not transfer your personal information to unaffiliated third parties for the purposes of direct marketing or any other purposes.

Right to obtain a copy of personal information safeguards used for transfers outside your jurisdiction

You can ask to obtain a copy of, or reference to, the safeguards under which your personal information is transferred outside of the European Union.

We may redact data transfer agreements to protect commercial terms.

Right to lodge a complaint with your local supervisory authority

You have a right to lodge a complaint with your local supervisory authority (the contact details for which are set out in the Complaints section of this Privacy Notice) if you have concerns about how we are processing your personal information.

We ask that you please attempt to resolve any issues with us first, although you have a right to contact your supervisory authority at any time.

CONTACT

If you have questions or comments about our Privacy Notice or if you wish to exercise your rights mentioned above, please contact our Data Protection Officer by:

Email: dataprotection@lslps.co.uk;

Post: Data Protection Officer, Newcastle House, Albany Court, Newcastle Business Park, NE4 7YB; or

Telephone: 0191 233 4600. 

 

COMPLAINTS

If you have any concerns or complaints as to how we have handled your personal data you may lodge a complaint with the UK's data protection regulator, the ICO, who can be contacted through their website at https://ico.org.uk/global/contact-us/ or by writing to Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Providers of the largest network of surveyors, estate agencies and asset management teams in the UK